Applicant
Tracking System
Modern & End-To-End
Manage your recruitment requests, job ads, applications, candidates, employment contracts and E-forms… all from one place.
Benefits of Applicant Tracking System for Recruiters And Employers
Save Time & Money
An applicant tracking system is your recruitment ally, streamlining processes with efficiencies and automations. With a few clicks, get requests-to-hire swiftly approved and enjoy automated notifications triggered at each stage to keep stakeholders in the look and ensure tasks are on track. Best part? It empowers managers to handle tasks independently, eliminating lengthy email exchanges with HR.
Improved Compliance
With an ATS, you can custom-build your recruitment workflow stage-by-stage, ensuring no crucial steps are missed. It makes it easy to collect compliance documents like licences and identification assets while providing a secure storage hub for quick retrieval. And, you can say goodbye to the headaches of manually tracking document expiration dates – automatic reminders ensure timely renewals for compliance documents and licences.
Positive Experiences For All
Modern and slick ATS platforms deliver positive experiences for all users. Free of clunky or confusing features, recruiters and employers can efficiently accomplish their tasks themselves, reducing the need for frequent back-and-forth communication with the HR team for tedious admin tasks.
High Return On Investment (ROI)
ATS platforms such as Recruit Rifle ensure a high return on investment (5 to 10 times the ROI) as they mitigate compliance-based risks, minimize candidate drop-off rates, improve the speed-to-recruit, and ensure a smooth and happy experience for all stakeholders.
What To Know When Selecting An Applicant Tracking System
Non-Functional - Strategic Requirements
- SaaS & modern
- Free-plan for testing
- No setup cost
- Support & ongoing training included
SaaS, works on all devices, slick UI, and comes with open APIs
Forever free for small businesses and an excellent testing tool for larger organizations
Beware: this can be a huge budget blowout – make sure you understand the full total cost of ownership
Comprehensive support and continuous training to ensure your ongoing happiness with the platform
Functional - Core
- Customizable request-to-hire workflow
- Customizable and mobile-friendly request-to-hire approval workflow that keeps managers, HR, and executives on the same page
- Customizable recruitment workflows
- Custom-build each of your recruitment workflows stage-by-stage to ensure they meet your organizational needs
- Custom E-Forms
- Curate digital forms to meet your unique needs by customizing each element, field, and e-form design
- Native job posting
- Post job advertisements to multiple job-boards and social sites in seconds
- Customizable job-board
- Add your unique brand elements & custom filters to a career site featured directly on your website
- Unlimited custom fields/properties
- Hold as many custom fields as you need to against each key entity including the requisition, job, and candidate
- Compliance document collection and management
- Make it easy for candidates/employees to upload their certifications and licenses; and for HR to manage them… using modern and compliant tools
Functional - Complementary
- Seamless flow into onboarding
- Native Digital Signing
- Native Automated Reference Checking module
- Native video responses
All candidate data flows seamlessly into a modern and 100% paperless onboarding processes
Both candidates and managers should be able to sign documents and contracts from any device, and from anywhere
Initiate reference checks from the automated reference checking module in just 5 seconds
Enhance your understanding of candidates in the early stages of recruitment with video responses built directly into application forms
FEATURES
Applicant Tracking System: Data Flow
End-to-end & Enterprise Applicant tracking system (ATS) solution for in house recruitment, and recruitment agencies, where data flows freely from the requisition phase, to recruitment phase, to offer finalisation-and-approval phase. The data captured then flows into onboarding e-forms, and into your own Payroll/HRMS systems.
Request-to-hire Approval Workflow
Our Applicant tracking system platform is mobile-enabled, meaning that no matter where they are, within seconds managers can submit a request-to-recruit. Managers, Executives and HR in your organisation will then approve it one at a time in accordance to your custom build workflow.
Once approved, HR is notified and then and only then job posting, candidate sourcing and recruitment can begin. Users create custom built approval workflows that are role or department specific, and can be re-used in the future!
Job Posting
Design beautiful, branded themes for your job ads. In minutes you can upload your logo and customise font, colours, borders and many other styling options to create the perfect template for your company.
Templates can be used, re-used and tailored to suit different jobs, departments and so forth. Boost your employer branding to compete, attract and hire the most suitable candidates.
Post to multiple job boards and social sites in seconds
Attract and hire candidates at no cost! In a few clicks you can post your vacancy to free job-boards such as Indeed, and social sites such as X You can also post your jobs to paid job boards such as SEEK, Monster, Career Builder and many others.
Career Site
The Recruit Rifle enterprise pricing pack comes with a complementary branded career site - we build it for you and customise the branding so it’s an extension of your company! You can have it installed inside your webpages or you can have it running on a seperate sub-domain such as ‘careers.example.com’.
The career site is flexible! We’ve created a WordPress plug-in that empowers our clients to install and customise it themselves if they choose to. This way our clients can choose to customise the job-board functionality and the branding without having to rely on us. Or, if you prefer, you can choose to work with a third-party creative agency or use your own creative team to customise the career site.
If you’re a coding Ninja or have access to web developers you might prefer to access our job-board API to build your career site - using the API is the most flexible way of building a career site because you don’t even have to use PHP or WordPress… working on the Ninja level with the API(s), you’ll be able to use any programming language, such as C# for example to build your career site to look, feel and function in any way you want!
Custom Screening Questions templates
Our Application Form builder is the easiest and coolest tool to use - you can create any question you like! Multi-choice question, single-choice, question, date, number… etc. Anything you like. You can even have dependencies between the questions, for example: you ask the question ‘Do you have the right to work in the US?’ and if they select ‘No’ from the dropdown, then and only then a new dropdown question comes up: ‘What type of Visa do you have?”. You can also create different screening question templates (forms) that suit your various roles and then all you have to do is select from a dropdown which template you want to use for the job you’re posting.
Our application forms are very strategic and powerful for our clients because you can drive the traffic from Indeed, Facebook, X, Seek and any other job-board into your application form hosted on your own career site. This way you only have to maintain one set of screening questions and all candidates are put through the same application funnel.
Custom Recruitment Workflow & Automations
This is one of the most powerful features of the platform - you can customise your recruitment workflow to make it match your recruitment process perfectly. for.
You can even set up automations and notifications at each step in the process. Your users will never forget to do something… all they have to worry about is moving a candidate from one stage to the next and the platform’s automation engine will make sure they do what they have to do at the particular stage the candidate has been moved to.
You can even custom build multiple template workflow processes to better match the various roles and divisions in your organisation that you’re recruiting
Talent Communities (pools)
The users who screen and shortlist candidates can easily create and maintain talent pools by simply tagging the appropriate candidate with searchable keywords, such as #softskills, #marketing, #4yrsexperience etc. The tags are created by you! We make it so easy and do-able in three clicks, therefore allowing you to create beneficial and up-to-date talent pools.
Talent pools are like talent on tap as they can be a super efficient way for you to quickly contact quality candidates about a role without having to spend money on job advertisements.
Final Offer Approval
The offer approval module allows HR and/ or managers to capture final details of the offer they wish to present to the selected candidate/s.
Once those details are captured, the user also has the option to have the offer approved by one or more executives prior to it being released to the candidate.
The final and approved offer details will then freely flow into the onboarding process module and automatically merge into the job offer, employment contract, documents and forms.
